Showing posts with label SharePoint. Show all posts
Showing posts with label SharePoint. Show all posts

Monday, March 14, 2016

Archives and SharePoint

Archives and SharePoint. Heather Emily Roberts. HerArchivist. March 8, 2016.
     Post that looks at "Is SharePoint (or other flexible cloud-based ERMS software) suitable for digital repositories of archives?"  Some pros and cons of using SharePoint as a digital repository:
Pros:
  • Can lock documents against editing
  • Tells you when documents were last accessed and by whom
Cons:
  • Will not serve long-term needs of accessibility or use of records
  • Will not support migration requirements of archival records
  • Will not guarantee integrity of archival records during software updates
  • Does not conform to OAIS model
  • Archive preservation practices are not standard
The main recommendation if using SharePoint as an Electronic Record Management System is to export archival documents to an OAIS compliant system (some are listed).
[We use our harvest tool to import permanent SharePoint records into our Rosetta system - Chris.]

Related posts:

 

Monday, June 08, 2015

New Sources and Storage Options For Rosetta

Rosetta Users Group 2015: New Sources and Storage Options For Rosetta. Chris Erickson. June 3, 2015. [PDF slides]
This is my presentation at the Rosetta's User Group / Advisory Group held this past week.

We installed Rosetta in March 2012 and have ingested a number of collections in the preservation repository. In addition to those sources and collections we have already set up to work with Rosetta, we have been working with some new areas. These include:
  • University Academic electronic records in SharePoint. Rosetta harvest tool for SharePoint
  • New Library repositories, such as Digital Commons
  • Harvest Canon camera raw images and ingest into Rosetta
  • Ingest University videos and digitized files from the Audio Digitization project
  • Program to gather information from Unstructured folders of archival objects and ingest into Rosetta

One of the things that everyone is struggling with is the lack of sufficient storage. Conventional storage is expensive and limited. So we are investigating alternative long term storage possibilities:
  • Develop a Proof of Concept Project to ingest Rosetta content in DPN
  • Amazon S3 Cloud Storage from Rosetta. Easy to connect to Rosetta.
  • Hitachi - LG Data Storage (HLDS) Optical Archive System
    • Long Term storage system 
    • Lowest storage cost
    • Single rack unit holds 1 PB of permanent storage; unlimited expansion
    • Currently testing with our Rosetta system
    • Reduce the need for refreshing or migrating content
    • Plan to use with Millenniata M-Discs in the archive

What we are looking for in preservation storage:
  • Sufficient capacity for our ever increasing content
  • Reasonable long term cost
    • Lower total costs of ownership
    • Reduced cost of refreshing or migration
  • Reliable and recoverable
    • Archival media
    • Industry Storage Partner
    • Multiple copies, locations
    • Secure storage
  • Accessible
    • Rosetta
    • Network

Saturday, February 21, 2015

OAI-PMH harvesting from SharePoint

SharePoint 2010 to Primo.  Cillian Joy. Tech Blog. July 2014.
They have a system to manage the submission, storage, approval, and discovery of taught thesis documents., which uses SharePoint 2010 as a the document repository and Exlibris Primo as the discovery tool. The solution uses PHP, XML, XSLT, CURL, and SharePoint REST API using oData.
Uses standards ATOM and OAI-PMH.

SharePoint 2013 .NET Server, CSOM, JSOM, and REST API index