Friday, September 02, 2005

Sept 2, 2005

An Audit Checklist for the Certification of Trusted Digital Repositories. RLG. August 2005.

This 70 page document is for those who are responsible for digital repository certification and for those who will carry out the process. The requirements touch every part of the repository and the institution. The analysis of the functions and requirements of the repository can help assure the repository is operating according to best practices. The document relies on the “Trusted Repository” and OAIS documents. This draft is for public comment. The document outlines the audit and certification process, the criteria to be used, a checklist, and a glossary of terms. This is a very thorough method of certifying that the repository and the organization exist and are following the standard practices as outline in other documents and international standards.

The audit & certification criteria are organized as follows:

· Organization. Making sure the organization is viable, that it has the appropriate staff and structure; that there is accountability for actions; that it is financially sustainable. The organizational attributes are just as important as the technical. It must follow prevailing standards, policies, and practices. Ongoing training is important. Repository review processes should be annual. The appropriate contracts, agreements, and licenses must be in place to detail the rights, responsibilities and expectations of those involved.

· Repository function. The processes and procedures exist to ingest, manage and provide access to digital materials for the long-term. There are minimal conditions for the preservation of the information packages. Documented and demonstrated strategies must be in place. Metadata must allow the items to be located and managed. The digital objects accepted by a repository for preservation should reflect both its mission statement and the interests of the designated community, and the relationships must be clearly understood. Complete documentation is needed, which may include metadata, codes, sample forms, record layouts, explanations, minimum and maximum values, and related studies and results. The repository must know what will be preserved for each object. It must verify and authenticate each object, and monitor the integrity of the items. Every item must have descriptive information, and the method of getting it needs to be documented. The minimum requirements may be very basic. Access should always deliver what is requested, or else a reason why it is not possible.

· The designated community. The users should be identified, and they must be able to understand the information. The information returned must be useable. The understandability and usability should also be verified.

· Technologies & technical infrastructure. The technical aspects are not prescribed, but good computing practices are required. This practices certification looks at general system infrastructure requirements; the use of technologies and strategies appropriate to the community; and security. Security can refer to the environment, data, systems, personnel, physical plant, security needs, etc. The disaster plan should be tested regularly.

Plasmon Launches Compliant Write Once UDO Media. Computer Technology Review. August 30, 2005.

Plasmon has launched the new UDO (Ultra Density Optical) Compliant Write Once media. It is designed for archive applications that are subject to regulatory compliance and for Information Lifecycle Management environments. The media combines Write Once authenticity as well as the ability to physically destroy records on the media according to data retention and disposition regulations. This hybrid media is in addition to Rewriteable media and also Write Once media.

Hitachi Unveils World's First Terabyte DVD Recorder. Reuters. eWeek. August 24, 2005.,1895,1851795,00.asp

Hitachi has unveiled the world's first hard disk drive/DVD recorder that can store one terabyte of data. The primary target market is for digital broadcasting. The recorders will go on sale next month in Japan.

Indian classical treasure-trove goes digital. Fakir Balaji. Hindustan Times. August 30, 2005.,00040006.htm

A project between Carnegie Mellon University and the Indian government will digitize a million rare manuscripts, palm leaves, copper plates and age-old classical literature. About 130,000 documents have been scanned in31 digital centers across the country. The target is to reach about a million by 2008. The documents are brought to the centers, digitized, and returned to the owners. They intend to offer full text searching. Font recognition is a problem for the optical character recognition. The site is available at

Sun Starts Digital Rights Project. Tom Sanders. Forbes. August 23, 2005.

Sun Microsystems intends to create an open and free digital rights management (DRM) technology, which ensures access to digital content for legitimate users but blocks use that violates copyright licenses. Other companies have created similar systems. The large number of DRM systems and the incompatibilities are causing problems. By creating the open technology, they feel they can set an industry standard. "We fundamentally believe that a federated DRM solution must be built by the community, for the community."

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