One of the best ways to ensure the longevity of your digital data is to plan for it at the point of creation. If data is created with long term archiving in mind and if a few simple and common sense data management rules are followed, then the files will be much easier for the file creator and the digital archivist to work with and to manage in the future. It is important for those who deposit digital materials in the archives to put good data management into practice. We should speak to them about this and the sooner the better.
Some of the tips include:
- Name files sensibly
- Organize files within a directory structure
- Document your files
- Always back up your files
- Use anti-virus software
Some of the current 'hot topics' in the digital archiving world include:
- How do you archive e-mails?
- Is cloud storage safe?
- What is wrong with pdf files?
- What is the life span of a memory stick?
- Tracking Digital Collections at the Library of Congress, from Donor to Repository
- Recommended Format Specifications: Encouraging Preservation Without Discouraging Creation