This Digital Preservation Planning Guide is designed to help institutions who are starting their digital preservation activities. The first part of the Guide is a checklist of the six essential action items for starting a digital preservation program:
- Create a digital preservation policy
- Identify and document workflows, standards, and best practices
- Identify and document short-term data security practices
- Manage digital objects
- Identify and capture metadata necessary for preservation
- Develop a migration plan
Create a digital preservation policy which will help achieve several fundamental digital preservation goals:
- Define digital preservation and the scope of preservation efforts.
- Get administrator buy-in, which becomes a tool for ensuring institutional support and program sustainability.
- Encourage the institution to review current digital programs and define the scope of future efforts.
- Advocate for the necessity of a digital preservation policy
- Organize all stakeholders to form a policy committee
- Develop the process for approving the policy
- Review example policies
- Draft the policy
- Solicit feedback from campus community and review periodically
- Schedule periodic review
- Identify and document workflows, standards, and best practices
- Identify and Document short-term data security practices
- Manage digital objects
- Identify stored digital objects and their components
- Determine which components should be preserved
- Ensure integrity of digital objects regardless of system used to store or provide access
- Identify and capture metadata necessary for preservation
- Develop a migration plan
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